Executive Assistant

Location: Agios Nikolaos, Crete – four days per week in our office, with flexible working options available.

Full time, flexible working

Salary: €24,000 per annum, 3 weeks holiday at Christmas and 2 week in summer.

Who are we?

We are Pemberton, a fast-scaling start-up at the forefront of biodiversity digitisation. We are working on innovative data products that will use every bit of data possible from satellites in space to mobile phones on the ground to enable biodiversity growth and richer habitats. Part-funded by the European Space Agency, we have huge ambitions to drive climate action and be a force for progressive and high impact change in this space.

We are looking for an experienced Exec Assistant to supercharge our growth by being the right hand person of the CEO and leadership team. Getting stuck in to help on the ground when needed.

What will you be doing?

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements and herding cats.
• Assist with HR related tasks, such as onboarding new employees and maintaining personnel records.
• Act as a liaison between internal and external stakeholders, ensuring effective communication.
• Streamline processes to enhance workflow and operational efficiency.
• Support project management activities, tracking milestones and preparing reports.

What we are looking for:

• An ambitious, action oriented, and self-managed individual who leads and doesn’t wait to be led.
• Someone who is proactive takes ownership and is comfortable working independently in a fast-paced environment.
• A structured and detail-oriented person, capable of bringing order to chaos.
• A strong understanding of the commercial impacts of decisions and delays.
• A commitment to delivering quality work while optimising processes for efficiency.
• Willingness to roll up your sleeves and support across different areas, we’re a start-up, after all!
• A solution-oriented mindset, always proposing potential solutions rather than dwelling on problems.
• Ability to travel to London America and beyond is a plus.
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Why This Role?

• Work at the early stages of a start-up with an ambitious growth trajectory.

• Be surrounded by climate warriors who are working with people and companies and doing incredible work to save our planet.
• Make the role your own, you’re not stepping into anyone else’s shoes and will have ultimate autonomy to shape the role in the best way for you.
• Be part of a company building its culture with inclusion at its heart, where you can be authentically you.

Technical Nice-to-Haves:

• Familiarity with HR software (bamboo HR) and experienced traveller is a bonus.
• Understanding of data management tools or project management software (Jira/ Bamboo HR)

Your Experience:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Experience in HR or working with HR processes is highly desirable.
• Strong communication skills, both written and verbal, in English.

How to apply:

Interested? Email your CV and a cover letter to join@pemebrton.ai telling us why you’re the perfect fit for this role.

Please only apply if you have the right to work in Greece as this is a contractual obligation.

We are an equal opportunities employer, committed to building a diverse workforce. Our hiring decisions are based on competence, and we are dedicated to providing equal employment opportunities regardless of sex, age, race, colour, national origin, religion, marital status, pregnancy, sexual orientation, gender identity, disability, citizenship, or other legally protected characteristics.